Deadline

Action

Statute

Responsibility

Feb-11

Submit signed inter-governmental agreement for Yavapai County services

16-205

Loemker

May-12

Notify community of upcoming election

(180 days before the 1st Tuesday after the 1st Monday in November)

16-205

Loemker

May-21

Vote to select a Chairman and agree on responsibilities

(first meeting of each year)

48-1082

Board

May-21

Present Estimate of Revenue & Expenses to Board

(3rd week in May)

42-17103

Ross

May-27

Adopt a proposed budget

(4th week in May)

42-17103

Board

May-28

Publish the Estimate of Revenue & Expenses on website

(within 7 days of presentation)

42-17103

Loemker

Jun-03

First Courier publication of proposed budget and notice of hearing

(last week in May)

42-17103

Lacy

Jun-10

Second Courier publication of proposed budget and notice of hearing

(first week in June)

42-17103

Lacy

Jun-11

Submit a Notice-of-Election form to Yavapai County

(second week in June)

16-225

Loemker

Jun-11

Hold public hearing on expenditures and tax levy

(second week in June)

42-17104

Board

Jun-11

Adopt budget with expenditures less than or equal to "proposed"

(second week in June)

42-17105

Board

Jun-12

Submit Financial Statement, Estimate of Expenses & Tax Levy to BOS

(2nd Monday in June)

42-17101

Loemker

Jul-11

Submit candidate nominating papers for election or re-election

(no earlier than 150 days or later than 120 days before election)

16-311

Board

Jul-11

Submit a candidate petition for election or re-election

(no earlier than 150 days or later than 120 days before election)

16-311

Board

Jul-30

Conduct a year-end financial audit and post results on website

Ross, Loemker

Aug-15

Provide a Report of Debt, Leases, & Contracts to the State Treasurer

35-502

Ross

Aug-24

Request cancellation of election if uncontested

(no earlier than 106 days or later than 90 days before election)

Loemker

Oct-28

Submit Affidavit of Compliance to the Board of Supervisors

(five days prior to election)

16-229

Loemker

Nov-08

General election (1st Tuesday after the 1st Monday in November)

16-204

Dec-31

Submit annual certificate of records destruction to the ASLAPR RMC

41-151.19

Ross

Dec-31

Every other year, confirm to the state the identity of the records manager

41-151.14

Ross

Dec-31

Every five years, submit a list of essential documents to the ASLAPR

41-151.14

Ross