Sheriff's Posse Community Road Improvement & Maintenance District Schedule of Responsibilities 

 

Type

Deadline

Action

Statute

Veranth

Ross

Lacy

General

 

Attend Board meetings (approx 6/year)

 

X

X

X

General

 

Send originals or copies of all documents to clerk

 

X

X

X

General

May-27

Adopt a proposed budget

(4th week in May)

(42-17103)

X

X

X

General

Jun-17

Hold public hearing on expenditures and tax levy

(second week in june)

(42-17104)

X

X

X

General

Jun-18

Adopt budget with expenditures less than or equal to "proposed"

(second week in June)

(42-17105)

X

X

X

Elections

Aug-03

Submit candidate $500 threshold exemption statement

(Prior to collecting any nominating petition signatures)

(16-311)

X

X

X

Elections

Aug-04

Submit a candidate petition for election or re-election

(no earlier than 120 days or later than 90 days before election)

(16-311)

X

X

X

Elections

Aug-04

Submit candidate nominating papers for election or re-election

(no earlier than 120 days or later than 90 days before election)

(16-311)

X

X

X

Road

 

Obtain maintenance and project bids

 

 

X

X

Road

 

Manage road maintenance

 

 

X

X

Road

 

Manage plowing

 

 

X

 

Comm.

 

Coordinate with legal counsel

 

 

 

X

Comm.

 

Schedule Board meetings

 

X

 

 

Comm.

 

Distribute Board meeting agendas at least 24 hours before meeting

(38-431.02)

X

 

 

Comm.

May-28

Publish the Estimate of Revenue & Expenses on website

(within 7 days of presentation)

(42-17103)

X

 

 

Comm.

Jun-03

First Courier publication of proposed budget and notice of hearing

(last week in May)

(42-17103)

 

 

X

Comm.

Jun-10

Second Courier publication of proposed budget and notice of hearing

(first week in June)

(42-17103)

 

 

X

Comm.

Jun-22

Submit Financial Statement, Estimate of Expenses & Tax Levy to BOS

(3rd Monday in June)

(42-17101)

X

 

 

Comm.

 

Update website notices, agendas, minutes, budgets, financials

(38-431.01)

X

 

 

Comm.

 

Record Board meeting minutes & publish within 72 hours

(38-431.01)

X

 

 

Comm.

 

Inform county of changes for the special district directory

 

X

 

 

Elections

Jul-05

Notify community of upcoming election

(120 days before the 1st Tuesday after the 1st Monday in November)

(16-226)

X

 

 

Elections

Jul-27

Publish first call for nonpartisan election

(During the five weeks preceeding 97 days before the election)

(16-227)

X

 

 

Elections

Aug-04

Publish second call for nonpartisan election

(one week after first call)

(16-227)

X

 

 

Elections

Aug-24

Request cancellation of election if uncontested

(at least 70 days before election)

 

X

 

 

Elections

Oct-05

Publish first notice of nonpartisan election

(During the five weeks preceeding 27 days before the election)

(16-228)

X

 

 

Elections

Oct-13

Publish second notice of nonpartisan election

(At least one week after 1st publication & 20 days before election)

(16-228)

X

 

 

Elections

Oct-28

Submit Affidavit of Compliance to the Board of Supervisors

(five days prior to election)

(16-229)

X

 

 

Finance

Jul-30

Participate in a financial audit at fiscal year end

 

X

X

 

Finance

 

Keep District books and issue checks

 

 

X

 

Finance

 

Provide quarterly financial reports to the Board

 

 

X

 

Finance

May-21

Present Estimate of Revenue & Expenses to Board

(3rd week in May)

(42-17103)

 

X

 

Finance

Aug-15

Provide a Report of Debt, Leases, & Contracts to the State Treasurer

(35-502)

 

X

 

Finance

 

Take such steps as necessary to collect delinquent loan payments

 

 

X

 

Records

 

Maintain records management plan

(41-151.14)

 

X

 

Records

Dec-31

Submit annual certificate of records destruction to the ASLAPR RMC

(41-151.19)

 

X

 

Records

Dec-31

Every other year, confirm to the state the identity of the records manager

(41-151.14)

 

X

 

Records

Dec-31

Every five years, submit a list of essential documents to the ASLAPR

(41-151.14)

 

X

 

Records

 

As Records Manager, promptly respond to requests for public records

(39-121)

 

X

 

Elections

May-06

Board of Supervisors notifies District of consolidated election program

(16-205)

 

 

 

Elections

Nov-02

General election (1st Tuesday after the 1st Monday in November)

(16-204)