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Sheriff's Posse Community Road Improvement & Maintenance District Schedule of Responsibilities |
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Type |
Deadline |
Action |
Statute |
Veranth |
Ross |
Lacy |
General |
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Attend Board meetings (approx 6/year) |
|
X |
X |
X |
General |
|
Send originals or copies of all documents to clerk |
|
X |
X |
X |
General |
May-27 |
Adopt a proposed budget (4th week in May) |
(42-17103) |
X |
X |
X |
General |
Jun-17 |
Hold public hearing on expenditures and tax levy (second week in june) |
(42-17104) |
X |
X |
X |
General |
Jun-18 |
Adopt budget with expenditures less than or equal to "proposed" (second week in June) |
(42-17105) |
X |
X |
X |
Elections |
Aug-03 |
Submit candidate $500 threshold exemption statement (Prior to collecting any nominating petition signatures) |
(16-311) |
X |
X |
X |
Elections |
Aug-04 |
Submit a candidate petition for election or re-election (no earlier than 120 days or later than 90 days before election) |
(16-311) |
X |
X |
X |
Elections |
Aug-04 |
Submit candidate nominating papers for election or re-election (no earlier than 120 days or later than 90 days before election) |
(16-311) |
X |
X |
X |
Road |
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Obtain maintenance and project bids |
|
|
X |
X |
Road |
|
Manage road maintenance |
|
|
X |
X |
Road |
|
Manage plowing |
|
|
X |
|
Comm. |
|
Coordinate with legal counsel |
|
|
|
X |
Comm. |
|
Schedule Board meetings |
|
X |
|
|
Comm. |
|
Distribute Board meeting agendas at least 24 hours before meeting |
(38-431.02) |
X |
|
|
Comm. |
May-28 |
Publish the Estimate of Revenue & Expenses on website (within 7 days of presentation) |
(42-17103) |
X |
|
|
Comm. |
Jun-03 |
First Courier publication of proposed budget and notice of hearing (last week in May) |
(42-17103) |
|
|
X |
Comm. |
Jun-10 |
Second Courier publication of proposed budget and notice of hearing (first week in June) |
(42-17103) |
|
|
X |
Comm. |
Jun-22 |
Submit Financial Statement, Estimate of Expenses & Tax Levy to BOS (3rd Monday in June) |
(42-17101) |
X |
|
|
Comm. |
|
Update website notices, agendas, minutes, budgets, financials |
(38-431.01) |
X |
|
|
Comm. |
|
Record Board meeting minutes & publish within 72 hours |
(38-431.01) |
X |
|
|
Comm. |
|
Inform county of changes for the special district directory |
|
X |
|
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Elections |
Jul-05 |
Notify community of upcoming election (120 days before the 1st Tuesday after the 1st Monday in November) |
(16-226) |
X |
|
|
Elections |
Jul-27 |
Publish first call for nonpartisan election (During the five weeks preceeding 97 days before the election) |
(16-227) |
X |
|
|
Elections |
Aug-04 |
Publish second call for nonpartisan election (one week after first call) |
(16-227) |
X |
|
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Elections |
Aug-24 |
Request cancellation of election if uncontested (at least 70 days before election) |
|
X |
|
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Elections |
Oct-05 |
Publish first notice of nonpartisan election (During the five weeks preceeding 27 days before the election) |
(16-228) |
X |
|
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Elections |
Oct-13 |
Publish second notice of nonpartisan election (At least one week after 1st publication & 20 days before election) |
(16-228) |
X |
|
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Elections |
Oct-28 |
Submit Affidavit of Compliance to the Board of Supervisors (five days prior to election) |
(16-229) |
X |
|
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Finance |
Jul-30 |
Participate in a financial audit at fiscal year end |
|
X |
X |
|
Finance |
|
Keep District books and issue checks |
|
|
X |
|
Finance |
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Provide quarterly financial reports to the Board |
|
|
X |
|
Finance |
May-21 |
Present Estimate of Revenue & Expenses to Board (3rd week in May) |
(42-17103) |
|
X |
|
Finance |
Aug-15 |
Provide a Report of Debt, Leases, & Contracts to the State Treasurer |
(35-502) |
|
X |
|
Finance |
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Take such steps as necessary to collect delinquent loan payments |
|
|
X |
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Records |
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Maintain records management plan |
(41-151.14) |
|
X |
|
Records |
Dec-31 |
Submit annual certificate of records destruction to the ASLAPR RMC |
(41-151.19) |
|
X |
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Records |
Dec-31 |
Every other year, confirm to the state the identity of the records manager |
(41-151.14) |
|
X |
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Records |
Dec-31 |
Every five years, submit a list of essential documents to the ASLAPR |
(41-151.14) |
|
X |
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Records |
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As Records Manager, promptly respond to requests for public records |
(39-121) |
|
X |
|
Elections |
May-06 |
Board of Supervisors notifies District of consolidated election program |
(16-205) |
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Elections |
Nov-02 |
General election (1st Tuesday after the 1st Monday in November) |
(16-204) |
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