SPCRIMD Responsibilities

Statute

Cardinal

Veranth

Ross

Attend Board meetings (approx 6/year)

 

X

X

X

Send originals or copies of all documents to clerk

 

X

X

X

Adopt a proposed budget

(4th week in May)

(42-17103)

X

X

X

Hold public hearing on expenditures and tax levy

(second week in june)

(42-17104)

X

X

X

Adopt budget with expenditures less than or equal to "proposed"

(second week in June)

(42-17105)

X

X

X

Submit candidate $500 threshold exemption statement

(Prior to collecting any nominating petition signatures)

(16-311)

X

X

X

Submit a candidate petition for election or re-election

(no earlier than 120 days or later than 90 days before election)

(16-311)

X

X

X

Submit candidate nominating papers for election or re-election

(no earlier than 120 days or later than 90 days before election)

(16-311)

X

X

X

Coordinate with legal counsel

 

X

 

 

Obtain maintenance and project bids

 

X

 

 

Manage road maintenance

 

X

 

 

Manage plowing

 

X

 

 

Schedule Board meetings

 

 

X

 

Distribute Board meeting agendas at least 24 hours before meeting

(38-431.02)

 

X

 

Participate in a financial audit at fiscal year end

 

 

X

X

Publish the Estimate of Revenue & Expenses on website

(within 7 days of presentation)

(42-17103)

 

X

 

First Courier publication of proposed budget and notice of hearing

(last week in May)

(42-17103)

 

X

 

Second Courier publication of proposed budget and notice of hearing

(first week in June)

(42-17103)

 

X

 

Submit Financial Statement, Estimate of Expenses & Tax Levy to BOS

(3rd Monday in June)

(42-17101)

 

X

 

Coordinate with Financial Administrator

 

 

X

 

Update website notices, agendas, minutes, budgets, financials

(38-431.01)

 

X

 

Record Board meeting minutes & publish within 72 hours

(38-431.01)

 

X

 

Notify community of upcoming election

(120 days before the 1st Tuesday after the 1st Monday in November)

(16-226)

 

X

 

Publish first call for nonpartisan election

(During the five weeks preceeding 97 days before the election)

(16-227)

 

X

 

Publish second call for nonpartisan election

(one week after first call)

(16-227)

 

X

 

Request cancellation of election if uncontested

(at least 70 days before election)

 

 

X

 

Publish first notice of nonpartisan election

(During the five weeks preceeding 27 days before the election)

(16-228)

 

X

 

Publish second notice of nonpartisan election

(At least one week after 1st publication & 20 days before election)

(16-228)

 

X

 

Submit Affidavit of Compliance to the Board of Supervisors

(five days prior to election)

(16-229)

 

X

 

Inform county of changes for the special district directory

 

 

X

 

Maintain records management plan

(41-151.14)

 

 

X

Submit annual certificate of records destruction to the ASLAPR RMC

(41-151.19)

 

 

X

Every other year, confirm to the state the identity of the records manager

(41-151.14)

 

 

X

Every five years, submit a list of essential documents to the ASLAPR

(41-151.14)

 

 

X

As Records Manager, promptly respond to requests for public records

(39-121)

 

 

X

Keep District books and issue checks

 

 

 

X

Provide quarterly financial reports to the Board

 

 

 

X

Present Estimate of Revenue & Expenses to Board

(3rd week in May)

(42-17103)

 

 

X

Send loan statements to borrowers and follow up to ensure payment by 7/1

 

 

 

X

Provide a Report of Debt, Leases, & Contracts to the State Treasurer

(35-502)

 

 

X

Send loan statements to borrowers and follow up to ensure payment by 1/1

 

 

 

X

Take such steps as necessary to collect delinquent loan payments

 

 

 

X