Sheriff's Posse Community RIMD Schedule of Responsibilities

Deadline

Action

Statute

Veranth

Ross

Lacy

May-21

Vote to select a Chairman and agree on responsibilities

(first meeting of each year)

48-1082

X

X

X

May-27

Adopt a proposed budget

(fourth week in May)

42-17103

X

X

X

Jun-17

Hold public hearing on expenditures and tax levy

(second week in June)

42-17104

X

X

X

Jun-18

Adopt budget with expenditures less than or equal to "proposed"

(second week in June)

42-17105

X

X

X

Jul-11

Submit candidate nominating papers for election or re-election

(no earlier than 150 days or later than 120 days before election)

16-311

X

X

X

Jul-11

Submit a candidate petition for election or re-election

(no earlier than 150 days or later than 120 days before election)

16-311

X

X

X

 

Attend Board meetings (approx 6/year)

 

X

X

X

 

Send originals or copies of all documents to clerk

 

X

X

X

Jul-30

Conduct a year-end financial audit and post results on website

 

X

X

 

Feb-11

Submit signed inter-governmental agreement for Yavapai County services

16-205

X

 

 

May-12

Notify community of upcoming election

(180 days before the 1st Tuesday after the 1st Monday in November)

16-205

X

 

 

May-28

Publish the Estimate of Revenue & Expenses on website

(within 7 days of presentation)

42-17103

X

 

 

Jun-11

Submit a Notice-of-Election form to Yavapai County

(second week in June)

16-225

X

 

 

Jun-22

Submit Financial Statement, Estimate of Expenses & Tax Levy to BOS

(third Monday in June)

42-17101

X

 

 

Aug-24

Request cancellation of election if uncontested

(no earlier than 106 days or later than 90 days before election)

 

X

 

 

Nov-03

Submit Affidavit of Compliance to the Board of Supervisors

(five days prior to election)

16-229

X

 

 

 

Schedule Board meetings

 

X

 

 

 

Distribute Board meeting agendas at least 24 hours before meeting

38-431.02

X

 

 

 

Update website notices, agendas, minutes, budgets, financials, responsibilities

38-431.01

X

 

 

 

Record Board meeting minutes & publish within 72 hours

38-431.01

X

 

 

 

Inform county of changes for the special district directory

 

X

 

 

May-21

Present Estimate of Revenue & Expenses to Board

(third week in May)

42-17103

 

X

 

Aug-15

Provide a Report of Debt, Leases, & Contracts to the State Treasurer

35-502

 

X

 

Dec-31

Submit annual certificate of records destruction to the ASLAPR RMC

41-151.19

 

X

 

Dec-31

Every other year, confirm to the state the identity of the records manager

41-151.14

 

X

 

Dec-31

Every five years, submit a list of essential documents to the ASLAPR

41-151.14

 

X

 

 

Maintain records management plan

41-151.14

 

X

 

 

Retain documents by record series per the plan schedule

41-151.14

 

X

 

 

As Records Manager, promptly respond to requests for public records

39-121

 

X

 

 

Keep District books and issue checks

 

 

X

 

 

Provide periodic financial reports to the Board

 

 

X

 

 

Keep loan schedules for 3 years

 

 

X

 

 

Manage plowing

 

 

X

 

 

Obtain maintenance and project bids

 

 

X

X

 

Manage road maintenance

 

 

X

X

Jun-03

First Courier publication of proposed budget and notice of hearing

(last week in May)

42-17103

 

 

X

Jun-10

Second Courier publication of proposed budget and notice of hearing

(first week in June)

42-17103

 

 

X

 

Coordinate with legal counsel

 

 

 

X

Nov-08

General election (1st Tuesday after the 1st Monday in November)

16-204