MINUTES OF THE PUBLIC HEARING AND MEETING OF THE SHERIFF’S POSSE COMMUNITY ROAD IMPROVEMENT AND MAINTENANCE DISTRICT BOARD
June 12, 2019 5:30 P.M.
2370 S Jazz Ln, Prescott, AZ 86303
(Agenda #1) The public hearing was called to order at 5:15 P.M. Attending were Joe Veranth, Laura Ross, and three other community members.
(Agenda #2) The proposed budget was presented. Joe stated that there were 7 respondents to the survey. One respondent favored (a) minimum reserve for future maintenance, three favored (b) sufficient reserve to cover half of the costs of milling and repaving in approximately 25 years, and three favored (c) sufficient reserve to cover the full cost of said work. In Joe's opinion, the proposed budget, per several long-range-plans he tested with a spreadsheet going out to 2046, would plausibly support (b), though the uncertainties are sizable.
The Public Hearing was adjourned at 5:35 and the Board meeting was called to order with Shawn Cardinal now in attendance as well.
Joe moved approval of the proposed budget, Laura seconded, and the motion passed unanimously.
(Agenda #3) Joe presented a summary of his contact with 10 possible asphalt contractors, half local and half from the valley, in response to a RPF for either chip sealing, fog sealing, slurry sealing, crack filling, and/or drainage work. Ultimately, for various reasons, only three chose to submit bids -- two for chip sealing, two for fog sealing, and one for drainage work (all including crack filling and various other repairs).
Based partly upon the advice that we would save money by getting in sync with the county chip-seal schedule, Joe put together a long-range model indicating that, depending upon exactly when that happens, and what other interim work we may have to do, we should be able to get by with a constant tax levy except for a one-year bump (approximately double -- from about $500/house to $1000/house) in that year. He moved that we work with the lowest bidder (Earth Resources) for crack filling, ditch repair, and fog sealing of the entire road system this summer with the intent that it will enable us to postpone the chip-sealing till then. Laura seconded and the motion passed unanimously. Joe will contract Earth Resources to get a time estimate and schedule a walk around to confirm our understanding of their bid.
(Agenda #4) The meeting was adjourned at 6:19 P.M.