MINUTES OF THE MEETING OF THE
SHERIFF’S POSSE COMMUNITY ROAD IMPROVEMENT AND MAINTENANCE DISTRICT
On May 27, 2015 6:00 P.M.
Prescott Public Library, Elsea Room, 215 E. Goodwin St., Prescott, AZ 86303
(Agenda #1) The meeting was called to order at 6:00 P.M. Noel Gormay, and Joe
Veranth attended, along with five community members.
(Agenda #2) Joe reported that a records management plan and essential documents list had been filed with the state. This can be found on the District website (www.spcrimd.org).
(Agenda #3) Noel moved the approval of the minutes of November 13, 2014. Joe seconded, and the motion passed with two yes votes.
(Agenda #4) Noel read a resignation email he had received from Kay Walsh on 3/29/15. Noel moved acceptance of the resignation, Joe seconded and the motion passed unanimously.
(Agenda #5) Mike O’Connor volunteered to serve as a Board member and described his qualifications including serving as a board member and president of another HOA. Noel moved the appointment of Mike, Joe seconded and the motion passed unanimously.
(Agenda #6) Bob Keltie presented a strawman budget. He called attention to lack of an insurance quote, ice by Gentle Breeze, and lack of volunteers for clean-up work. Jeanne Wellins suggested that other organizations have had success with a pot-luck volunteer day.
(Agenda #7) The board arrived at a proposed FY16 budget which can be found on the District website. Highlights of changes from the FY15 budget are: The chipseal reserve transfer went back up from $7000 to the historical $7600. The $1650 legal budget was removed in favor of a $1000 increase in contingency, since we aren’t actually planning any legal expense. The $1202 insurance budget was increased to $1300. Administration budget was decreased by $100 since there is no election this year. Road Maintenance was increased by $1500 in anticipation of dealing with the water problem at the junction of SPT and Gentle Breeze. In place of volunteer clean-up effort, a $1000 landscape budget was added. A motion to approve this proposed budget and publish it in the Courier was approved unanimously.
(Agenda #8) Joe presented a generic District calendar (also on the website) and moved that we set a date of June 17 for a public hearing on the budget. The motion was seconded by Noel and passed unanimously. At the hearing we can lower but not increase this budget.
(Agenda #9) Joe presented a list of responsibilities to be distributed among the District officers and volunteers. We chose to defer discussion of this item till the next meeting.
(Agenda #10) As a result of discussion initiated by Bob, the board decided to add website inclusion as part of the consideration of past and future Board resolutions. Jeanne reminded Joe that he had promised to mention the website in every emailing.
(Agenda #11) Proposals for future agenda items include tackling the water problem at Gentle Breeze, updating the responsibilities list, and additional speed signs.
(Agenda #12) It was agreed that our next meeting date would be the hearing on June 17.
(Agenda #13) The call to the public yielded no response.
(Agenda #14) The meeting was adjourned at 7:02 P.M.