MINUTES OF THE MEETING OF THE SHERIFF’S POSSE COMMUNITY

ROAD IMPROVEMENT AND MAINTENANCE DISTRICT BOARD

October 4, 2023, 4:00 P.M.

      The meeting was called to order at 4:00 P.M. Attending were Shanen Lacy, Laura Ross, Randy Loemker, and two other community members.

1. Randy updated the Board briefly on recent conversations with Kenny Maurseth, project manager for Earth Resources who are doing road repair work for the District, specifically as related to the spring mitigation and drainage work at the Sheriffs Posse – Gentle Breeze intersection.  Kenny then joined the meeting by phone.  He explained that, having reviewed their original proposal with Wyatt Orr, the principal of Earth Resources, they believe that the slotted drain pipe which was central to the original design is not the best solution.  They suggested a design using a French drain system (subsurface perforated drain pipe embedded in leach rock) with more extensive areal under-pavement coverage than the original proposal would increase the probability of capturing water before it reaches the surface.  They further suggested increasing the crown of the road/pavement in the section to be repaired—will move water to the sides of road rather than down the middle.  These design elements in combination should materially mitigate the conditions for development of an ice zone on the road, and reduce or eliminate road damage from water intrusion.  The cost of the newly proposed design will be the same as the original proposal.

After extensive questioning/discussion, Kenny left the meeting.  The Board and other attendees discussed all of the above and arrived at two conclusions:

1. The new design proposal offered some notable advantages over the original design, in particular the areal coverage of the proposed French drain system.
2. Embracing the design strongly advocated by the installing contractor will increase their motivation to make the design work and increase their sense of ownership of the end result.

Randy moved, and Laura seconded that the Board approve moving forward with the contractors proposed French drain solution with the same financial terms as originally approved by the Board in the July 12, 2023 meeting.

The Board voted unanimously to adopt the motion.

2. Randy asked Shanen about the status of her plans to leave the Board which is contingent on plans to move from the area upon the sale of her and Lowell’s house.  Shanen explained that there is no sale on the immediate horizon, and she plans to continue serving on the Board until a sale occurs.  She will keep the Board apprised.  No action was needed or taken.

3)   The meeting was adjourned at around 5:00 P.M.