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MINUTES OF THE MEETING OF SHERIFF’S POSSE COMMUNITY ROAD IMPROVEMENT AND MAINTENANCE DISTRICT BOARD

May 11,2026 5:00 P.M.

The residence of Randy & Carol Loemker

2190 S Wolverton Trail, Prescott, AZ 86303

1. The meeting was called to order at 5:00 P.M. In attendance were Randy Loemker, Amy Pichowsky & Lisa Genshock.
2. Lisa has announced that she needs to step down from the Board.  Randy moved and Amy seconded that he continue as chair, Amy continue as finance administrator, and pending future discussion with Lisa’s replacement, they will take on the role of clerk and records administrator.  The motion passed unanimously.  Randy requested and Lisa agreed that she will stay through the budget process which will be completed with a public hearing scheduled for June 12.
3. Randy and Amy completed an update on finances for FY 2025.  Main points of interest included:
   1. Tax receipts thru April were $24,778 against the assessed $25,650.  We assume this gap will be closed by June 30.
   2. Total operating expenses were $3,021 versus a forecast of $13,000.  Main differences were $3,650 under forecast for snow plowing, $4,000 under forecast for road maintenance, and no spending from the $2000 reserve budget.
   3. Randy moved and Amy seconded that we move $23,000 from the operating account to the paving and chipseal reserve account which is expected to end the year at about $114,000.

The board then discussed the budget for FY2027.  Most spending line items were proposed to be unchanged, or nearly unchanged.  Randy suggested that while it is great that we have a community that often is willing to pitch in voluntarily in road maintenance projects, it may be appropriate to lean less on expectation of voluntary labor from board and community members, and build into our budget money to pay for projects such as road shoulder repair and maintenance.  He also observed that crack fill work as well as some pavement patching are things that should be considered an ongoing routine activity and we should expect spending on these items each year.  He proposed a total spending budget of $21,000 which includes $12,000 for the above-mentioned road maintenance items.  Regarding the tax levy for FY2027, Randy pointed out that the long term analysis he performed last year assumed increasing the assessment in line with inflation and leads to a likely result when re-paving occurs in the future (perhaps 20 years) of a the cost being covered about half by reserve accounts and half by a special assessment.  He proposed an assessment of 26342.55 which is equal to the FY2026 assessment plus for 2.7% CPI inflation from calendar year 2025.  Randy moved and Amy seconded that the Board adopt a budget incorporating the above described items.  The motion was approved unanimously.  The proposed budget is detailed at the bottom of the minutes.

4. The Board agreed to a June 12 meeting date for the public hearing and final approval of the proposed budget.  Amy will handle the public notice postings in the Prescott Courier.
5. Held a discussion regarding possible signage and possible controls related to non-resident parking at and around the area of the trail head at the intersection of Sheriff’s Posse and Wolverton Trail.  Lisa is going to investigate the boundaries and easements that exist in the area and if she deems useful action is feasible, will propose to the Board possible actions for their consideration.
6. No future agenda items were identified at this time.
7. No members of the public attended, so there were no items from the public.
8. Meeting adjourned at 6:11 P.M.